Project Management

Photo for Business Insights blog-5 Tips to Maximize your Efficiency

5 Tips to Maximize your Efficiency

Everyone has only twenty four hours a day, whether you are a beggar or the richest man in the world. There is simply no exception. Why, then, is it that some people manage to accomplish so much in a day, while some simply while their time away and end up wondering where all their time went to?

Since there is no way to make a day last more than twenty four hours, the next best thing we can do is to maximize efficiency in using our time. Here are five tips to help you accomplish that end.

1) Make a to-do list

Having a to-do list gives you a sense of direction and lets you know exactly what you are supposed to accomplish for that day. A common mistake for beginners is trying to stuff in too many things at a time, and ending the day disappointed at failing to accomplish all of them. This is normal and as time goes by, you will have a firmer grasp of your own abilities.

2) Block out your time

Blocking out your time enables you to create a to-do list more effectively. It allows you to set how much time you should spend on each individual activity, and the sense of urgency prevents your mind from wandering and improves your focus.

3) Focus on one thing at a time

The power of focusing on one thing at a time is of utmost importance and ties in with the rest of the points. While multi-tasking is a common activity in today’s fast-paced world, we must be realistic and realize that many items cannot be grouped together and done simultaneously. Focusing on one thing at a time not only allows you to maintain full concentration on that one activity and allowing you to complete it fast, it also results in a high quality of work as your attention is not diverted to other issues.

4) Give yourself a break

All work and no play, makes Jack (and the rest of us) a dull boy. Workaholics often have this thinking that giving yourself a break is being too indulgent, and is something to be avoided at all costs. However, the truth is that this is not only detrimental to your health and absolutely boring, it also zaps you of the energy required to function effectively. In short, an occasional break or reward for yourself is essential.

5) Set goals

Setting goals is somewhat similar to writing a to-do list. The difference is that it instead provides you with a big picture view of your objectives. Classify your goals into short-term, middle-term and long-term for a clearer picture of what you hope to achieve.

If you diligently take action and implement the give steps in this article, you will be well on your way to maximizing your efficiency and to having a renewed sense of vigour in carrying out your daily activities!

Photo for Business Insights blog-Project Management Tools for Working Remotely

Project Management Tools to Better Support Working Remotely

Project management software can greatly impact business productivity by supporting remote work. Now, despite its known advantages, remote work is not without its flaws and is known to suffer from problems brought about by physical distance and absence–passive employee behavior, communication problems, and staff accountability.

Project management software can help resolve these issues and lend to remote teams a work/life balance, reducing stress not only by saving on commuting time but by giving them quality time with their families.

These tools also address communication problems, ensuring that everyone is on the same page through feedback and updates. Finally, as project management systems keep track of all tasks, all team members are held accountable in cases of delays and even low productivity

Asana

“Asana is the easiest way for teams to track their work and get results. From tasks and projects to conversations and notifications, Asana enables teams to move work from start to finish.”

Teamwork

“Online project management software. Easily manage your projects and team online. You’ll love the powerful features including privacy control, Gantt charts, sub-tasks, iPhone, iPad and Android apps.”

Slack

“Slack brings all your communication together in one place. It’s real-time messaging, archiving and search for modern teams.”

Basecamp

“Trusted by millions, Basecamp is the leading web-based project management and collaboration tool. To-dos, files, messages, schedules, and milestones.”

Trello

“Infinitely flexible. Incredibly easy to use. Great mobile apps. It’s free. Trello keeps track of everything, from the big picture to the minute details.”

Zoho Projects

“Zoho Projects is a free online web-based project planning / collaboration management software tool that helps get your projects done faster.”

eXo Platform

“eXo Platform, enterprise social platform for business portals and social intranets, provides collaborative solutions to enhance productivity and teamwork.”

Google Drive

“Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more with Google Drive.”

RationalPlan

“Project Management Software – a great alternative to Microsoft Project covering project planning/tracking, overallocated resources, Gantt Chart, Mac OS X Support.”

Drinkle

“Project Management Software – great alternative to Microsoft Project covering project planning/tracking, overallocated resources, Gantt Chart, Mac OS X support.”

MS Project

“Make project management easy and collaborate from virtually anywhere with the right tools for project managers, project teams and decision makers.”

SmartDraw

“SmartDraw includes quick-start templates for more than 70 different kinds of charts, diagrams and other visuals. Plus, you’ll get thousands of examples that you can quickly edit to make your own.”

>
Learn how we're supporting small businesses and independent professionals during the COVID-19 crisis... 
View Resources

Scroll to Top