Productivity

Photo for Business Insights blog-5 Tips to Maximize your Efficiency

5 Tips to Maximize your Efficiency

Everyone has only twenty four hours a day, whether you are a beggar or the richest man in the world. There is simply no exception. Why, then, is it that some people manage to accomplish so much in a day, while some simply while their time away and end up wondering where all their time went to?

Since there is no way to make a day last more than twenty four hours, the next best thing we can do is to maximize efficiency in using our time. Here are five tips to help you accomplish that end.

1) Make a to-do list

Having a to-do list gives you a sense of direction and lets you know exactly what you are supposed to accomplish for that day. A common mistake for beginners is trying to stuff in too many things at a time, and ending the day disappointed at failing to accomplish all of them. This is normal and as time goes by, you will have a firmer grasp of your own abilities.

2) Block out your time

Blocking out your time enables you to create a to-do list more effectively. It allows you to set how much time you should spend on each individual activity, and the sense of urgency prevents your mind from wandering and improves your focus.

3) Focus on one thing at a time

The power of focusing on one thing at a time is of utmost importance and ties in with the rest of the points. While multi-tasking is a common activity in today’s fast-paced world, we must be realistic and realize that many items cannot be grouped together and done simultaneously. Focusing on one thing at a time not only allows you to maintain full concentration on that one activity and allowing you to complete it fast, it also results in a high quality of work as your attention is not diverted to other issues.

4) Give yourself a break

All work and no play, makes Jack (and the rest of us) a dull boy. Workaholics often have this thinking that giving yourself a break is being too indulgent, and is something to be avoided at all costs. However, the truth is that this is not only detrimental to your health and absolutely boring, it also zaps you of the energy required to function effectively. In short, an occasional break or reward for yourself is essential.

5) Set goals

Setting goals is somewhat similar to writing a to-do list. The difference is that it instead provides you with a big picture view of your objectives. Classify your goals into short-term, middle-term and long-term for a clearer picture of what you hope to achieve.

If you diligently take action and implement the give steps in this article, you will be well on your way to maximizing your efficiency and to having a renewed sense of vigour in carrying out your daily activities!

Photo for Business Insights blog-The First Minutes Count Most – How You Start Your Day Matters

The First Minutes Count Most – How You Start Your Day Matters

What’s the first thing you do each day when you sit down at your desk and get started? They say it matters because it sets the whole tone of your day. ‘They’ means productivity experts, freelancers, online entrepreneurs and other solo workers who need to make each minute count. Among them, it’s a bit of common wisdom.

Like setting priorities and managing time, this is something you should consider because by thinking about it, you can take control of it. What is the right way to get started? It differs from one person to another, but here are some ideas culled from the experts.

Communicating Time

Many decide to start the day by checking email. They make the first few minutes at their desk communication time. This is useful because it helps you decide which tasks need to be done today and which are most urgent, but it can also become a time-waster that makes your whole day run late. Two ways to avoid this are to:

  • Deal with only communications that are work-related. Ignore personal emails for now or create a separate business email account if you don’t already have one.
  • Save replies for later. When you check your email, you don’t necessarily have to reply. Short replies are okay, but if you have a lengthy message you must write, make this one of your daily tasks and prioritize accordingly.

It’s probably best to stay off social media sites like Facebook and Twitter, even though those are communication channels. Since these can be distracting, it’s better to create a separate social media time during your day.

Your List of Things to Do

It makes sense to create a list of things to do and prioritize this list first. But that’s not always the best approach. You may find it easier to sit down at the end of each day and create the next day’s list of things to do. This way, you can get started on your list of tasks first thing, rather than must create it.

Create a Starting Work Ritual

As you sit down to work, you may want to create a ritual that gets you into the zone to be productive. Some freelancers call this ‘preparing for battle.’ The goal is to get you into the mindset for work. You can do this through meditation, music, a review of your work goals, a review of yesterday’s achievements or anything else you think would motivate you and get you into the proper mood.

Give some thought to how you start your workday and ask yourself if there’s anything you can do to make it smoother and more productive for you.

 

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